Terms & Conditions

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TERMS AND CONDITIONS

Definitions:

“Agreement” means the Stall Holder Application Form;

“Agreement Date” means the date set out in the beginning;

“Calliope River Historical Village Markets”, “we”, “us” or “our” means Port Cutis Historical Society Inc’s Calliope River Historical Village Markets;

“Event” means a day the Markets are open for trade;

“Market” or “Markets” means the Markets conducted at Port Curtis Historical Society Inc grounds situated at 50951 Old Bruce Highway, River Ranch Estate 4680;

“Event Co-Ordinator” or “Market Co-Ordinator” means our duly appointed Manager of the Event;

“Site” means the space on the ground at the Markets that you are allocated from us;

“Stall” means the space in which you will sell you products;

“Stall Holder”, “you” or “your” means the Stall Holder named at the beginning.

AGREEMENT CLAUSES

  1. You acknowledge that you have read and understand all the terms and conditions set out in this   By signing this Agreement, you agree to and acknowledge, that you are bound by these   terms and conditions;
  2. Noncompliance by you with these terms and conditions will be considered a breach of this Agreement and will entitle us in our absolute discretion to terminate this Agreement;
  3. Our authorised staff are totally responsible for the operation of the Markets and they may in their absolute discretion vary and apply exemptions to these terms and conditions for any Stall Holders and  shall make all final decisions on any matters to do with the running of the Markets;
  4. We reserve the right to decline any Application at our complete discretion;
  5. This Agreement commences at the time you arrive on Site for set up and concludes each Market Day after you have packed up and left the Site;
  6. We will not agree to any other term of this arrangement other than daily. That is, this is a day to day           arrangement for the Stall on the Site on the days when the Markets are being conducted on a continuous      basis from the Agreement date until it is terminated by either you or us in accordance with this           Agreement;
  7. This Agreement reflects a standing arrangement between you and us and shall govern the relationship between you and us with respect to you operating the Stall at the Site during the Markets;
  8. Site fees are to be paid at least two(2) working days prior to the Market Day or unless otherwise agreed in writing by the PCHS Inx or the Market Coordinator in writing.

Payment is to be made in full to:          Port Curtis Historical Society Inc

                                                                                    National Australia Bank

                                                                                    BSB:  084 662     Account No:   508 731 453

                                                                                    Ref:  Your Name & Invoice No  ……

  1. This Agreement may not be transferred or assigned by you to any other person. That is, you may not           transfer, assign, sublet, share or otherwise deal the whole or any part of the Stall on the Site;
  2. If you do not intend to use the Stall at the event and you have not terminated this Agreement, you must advise the Market Co-Ordinator in writing at least 24 hours prior to Market commencement time.  Otherwise you will be liable for the Fees for that day to us, or if you have already paid the Fees, you will  not be entitled to a refund;
  3. We have the sole right of placement of any Stall Holder, truck, van or trailer and the right to relocate you to a different Site and Stall as the Market Co-Ordinator in his/her sole discretion determines;
  4. You authorise us to use images of the Stall being operated by you for Media and Social Media releases, Television and Print to promote the Markets;
  5. We accept no liability whatsoever for any damages or costs suffered or incurred by your business conducted from the Stall, your products or staff and you, and by signing this Agreement you agreed to  indemnify and keep indemnified us from all such damages and costs;
  6. “This Agreement is to be completed, signed and received by us by the 31 January 2017 (or as agreed by the PCHS Inc and Market coordinator or a site my not be available to you for the next Market Day”

CANCELLATION OF EVENT

  1. We will operate the event during inclement weather unless the Markets Co-Ordinator in his/her sole discretion, or an appropriate regulatory authority, determines it is unsafe to do so and declares the Event   if an Event is cancelled you will not be liable to pay fees for that Event.  Unless an Event is  cancelled you must attend and operate your business from the Stall;
  2. If any infrastructure relating to the Markets is damaged due to such incidents as, but not limited to, fire, storm or other severe weather event, we reserve the right to cancel an Event until such time that the           infrastructure is repaired and deemed safe.

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STALLS

  1. Signage – You will need to provide promotional banners and display materials to make your Stall look attractive and attention grabbing to prospective customers.  We reserve the right to remove any signage           that we deem inappropriate to our Markets;
  2. Stall Holder Clean-Up – Upon ceased trade on Market days, your Site must be returned to clean and   All rubbish must be removed from the Site.  Whilst Markets are in operation, Stalls must maintain a   neat and tidy appearance.

TENTS/MARQUEES/GAZEBOS (where applicable)

  1. All tents/marquees/gazebos must have the appropriate weights and/or anchors because of high windy conditions up to and over 50kmh.  Weights and/or anchors should be a minimum of 15kg on each leg of           your tent/marquee/gazebo, but you must also have the capacity to add an additional 15kg to each leg           (total 30kg) should weather conditions dictate.  All equipment should be safely locked down within and           under the tent/marquee/gazebo.

POWER (Where applicable)

  1. You must supply your own power leads and power boards appropriate to the power loads that you will be   All power leads must run behind Market Stalls and never run across roads, pathways or  overhead of roads or pathways;
  2. You must fill out and submit details of power required in the Agreement prior to first trade or when any changes are made to your ongoing electrical load;
  3. You should at all times be careful around any power cables and not place heavy items on, or drive vehicles over, any power cables that are exposed;
  4. Due to the fact that we are operating outdoors, we cannot always guarantee a constant power supply.   We do not accept any responsibility or liability for spoilt product caused by power failures or

CLEANING

  1. We will keep all public areas clean and tidy;
  2. We will provide bins for the use of the public. You must not use the public bins.  All waste must be           contained within your Site and removed by you at end of trade.  You must ensure your staff understand           and abide by these rules;
  3. It is your responsibility to tidy up and keep your own space clean.

SECURITY

  1. You must not drive any vehicle within the Market event area during operating hours;
  2. All access is permitted only by Market Co-Ordinator. You should never leave anything valuable           unattended or on Site overnight.

PARKING

  1. We recommend that you only bring 1 (one) vehicle where possible. You must make arrangements with  the Markets Co-Ordinator where you, and your staff (if applicable) are to park your vehicles.  If any  vehicles are parked incorrectly (ie outside the Stall zone applicable to OPTION 2 or OPTION 3) they   may be towed.  Further we refer you to Clause 2 of this Application and Agreement.

HEALTH AND SAFETY

  1. The health and safety of all visitors is of upmost importance to us;
  2. All power boards, extension cords and other electrical equipment must be tested and tagged by a qualified electrician.  All gas bottles must be checked for being valid for use and compliance stamped by   a qualified gas fitter.  The use of untested and untagged electrical equipment and non-compliant gas   bottles is strictly prohibited;
  3. All spills must be cleaned up immediately;
  4. Care must be taken at all times to ensure that any equipment or other items that may cause someone to trip, fall or slip are removed;
  5. If you are a food vendor, you must provide a dry chemical fire extinguisher inside your Stall in compliance with Gladstone Regional Council regulations.  The extinguisher must meet all Australian   standards and be serviced regularly;
  6. If you are a food vendor you must at all times strictly comply with all safety requirements as specified in relation to your Annual or Temporary Food Stall Licence.  You must display your current licence in the           Stall at all times;
  7. You must keep the Site and Stall clean at all times and conduct final clean up after the Markets;
  8. All “waste water” or “sullage” must be contained and removed for disposal. You must not dispose of any    water or waste on to the Sites.  All waste oil must be placed in waste oil containers and removed from  site for disposal.

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INSURANCE

  1. You must have Public and Product Liability Insurance in place before you commence to occupy the Site and Stall;
  2. Your Public Liability cover must be a minimum of $10 million;
  3. You must provide to the Markets Co-Ordinator a Certificate of Currency of your insurances before you commence trade at the Markets and whenever otherwise requested by the Markets Co-Ordinator.

LIMITATION OF LIABILITY

  1. You agree that you are liable and indemnify us for any loss or damage howsoever caused by you or any of your employees, agents or representatives to any property owned by us, others or the Gladstone    Regional Council;
  2. You agree to indemnify us and keep us indemnified from any claim, action, demand or suit arising from any direct or indirect loss or damage howsoever caused (including physical, psychological and/or    financial) suffered by you or your employees, agents, representatives or any other person resulting from your participation in the Markets;
  3. You agree to indemnify us and keep us indemnified from any claim, action, demand or suit arising from any director or indirect loss or damage howsoever caused (including physical, psychological and/or   financial) suffered by you or your employees, agents, representatives or any other person resulting from your participation in the Markets;
  4. You agree to indemnify us and keep us indemnified from any claim, action, demand or suit arising from any direct or indirect loss or damage howsoever caused (including physical, psychological and/or   financial) suffered by you or your employees, agents, representatives or any other person resulting from your participation in the Markets;
  5. You agree that you will not hold us liable for any theft of, or damage to, any of your property or equipment on site and indemnify us for any claim by any of your employees, agents or representatives   for the theft of, or damage to, any of their property on site.

PRODUCTS

  1. All products sold at the Markets must be approved by us prior to being offered for sale by you in the
  2. You may be directed to change or adapt your product range in the case of conflicts of interest with other parties or to maintain variety within the event;
  3. Your products must comply with relevant safety and compliance standards and regulations;
  4. Products you offer must not infringe on any third party rights including intellectual property rights (eg. copyright, patents and design).

SITE MANAGEMENT

  1. We have appointed the Market Co-Ordinator to control the site. You must at all times abide by all           reasonable directions given by the Market Co-Ordinator;
  2. Should an evacuation be deemed necessary, the Market Co-Ordinator will direct all Stall Holders, suppliers and patrons to evacuate.  The control of the site may be taken over by Emergency Services, if  Please refer to the Emergency and Evacuation procedures;
  3. You are responsible for security of your own site, equipment and personal belongings;
  4. Any issues that arise between you and other Stall Holders, customers or other patrons of the Markets must be resolved through the Market Co-Ordinator.  That is, you are not to take it upon yourself to  resolve or attempt to resolve such issues.

STALL HOLDER CONDUCT

  1. We reserve the right to remove you or any of your employees or representatives should you or they:-
  • Fail to abide by any instructions of the Market Co-Ordinator or other staff of ours at the event;
  • Display any foul language, act in an offensive way or display violent or aggressive behaviour towards management, staff, other Stall Holders, customers or the general public;
  • Fail to abide by the parking regulations;
  • Be found to occupy the Stall under the influence of drugs or alcohol.

SMOKING

  1. There is to be no smoking within Stalls or the immediate Market area.

TRADING HOURS AND ACCESS TIMES for the 2017 Markets are:

 

 
Twilight Markets

11 February

 

3.00pm to 8.00pm

Regular Markets

05 March

 

8.00am to 1.00pm

Regular Markets

07 May

 

8.00am to 1.00pm

Regular Markets

30 July

 

8.00am to 1.00pm

27 August 8.00am to 1.00pm 24 September 8.00am to 1.00pm
29 October 8.00am to 1.00pm 03 December 8.00am to 1.00pm

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  1. Regular Market Days
  2. Stalls may be set up from 5.30am, unless otherwise agreed and pre-arranged with the Market Co- Ordinator;
  3. Stalls must be open and ready to trade during the event opening hours of 8.00am to 1.00pm;

iii.      All Stalls must cease trading at 1.00pm;

  1. There is to be no vehicular movement throughout the Market grounds between 7.30am and 1.30pm on the Regular Market days.  Further we refer you to Clause 2 of this Application and  Agreement;
  2. Stall Holders for Regular Market Days are able to access the Markets and set up their Stalls after 1.00pm on the Saturday immediately prior to the Market date;
  3. Stall Holders must sign in the Market Register Book between 1.00pm and 4.00pm before setting up their Stall. The Market Register Book will be in the Office, or if Office is closed or unattended, the  Market                        Register Book will be situated immediately outside the Office.  After 4.00pm Stall Holders are to see  the Caretaker to register;

vii.     Stall Holders requiring overnight power to their Stall prior to the Market day are to pay a $10.00           charge in addition to the advised Site Fees and Charges. Such payment, if not made at time of  payment of Invoice Fees, should be placed in an envelope, marked with your name, dollar amount and   left in the Cash Tin at the time of signing the Market Register Book;

viii.    The Market entrance gates are locked at 8.00pm on the Saturday immediately prior to the Market date.            No entrance will be provided after 8.00pm unless previously arranged by you with us;

  1. On Market Day, entering Stall Holders are required to stop at the Market Entrance and check in with the Market Co-Ordinator.
  2. Twilight Market Days
  3. Stalls may be set up from 11.00am, unless otherwise agreed and pre-arranged with the Market Co- Ordinator;
  4. Stalls must be open and ready to trade during the event opening hours of 3.00pm to 8.00pm;

iii.      All Stalls must cease trading at 8.00pm.

  1. There is to be no vehicular movement throughout the Market grounds between 2.30pm and 8.30pm.           Further we refer you to Clause 2 of this Application and Agreement;
  2. Stall Holders must sign in the Market Register Book between 10.00am and 1.30pm before setting up their Stall. The Market Register Book will be in the Office, or if Office is closed or unattended, the Market Register Book will be situated immediately outside the Office.

 

All our Members, Staff and Officials are unpaid Volunteers.